Which entity usually keeps the property disclosure statement on file?

The real estate agent typically keeps the property disclosure statement on file because their role involves facilitating the transaction between the buyer and seller. The property disclosure statement is a critical document that outlines the condition of the property and any known issues, helping to ensure transparency in the transaction. Since agents are responsible for managing the paperwork associated with the sale, including documentation that supports the listing and informs potential buyers about the property's condition, they maintain this important record.

Other entities, such as the seller's attorney or title company, may be involved in the transaction but do not regularly manage the ongoing documentation process related to property disclosures. The buyer's inspection company, while it conducts inspections and provides reports, does not keep the disclosure statement; that responsibility lies primarily with the real estate agent to ensure it is available for prospective buyers.